Learn how to select a start date and add shows associated with your season in this step-by-step guide. This help guide will cover how to add a show in Arts People.
Recommended Reading Before You Start
Instructions
Adding a Show
The Arts People system allows you to set up all elements associated with our season. These include:
- Season Start Date
- Shows
- Performances
Typically, a season starts at the beginning of your annual operating month or fiscal year.
Note: It is important to remember that the season start date should be a date after the last performance of the prior season. If we set the season start date to before the last performance of the prior season, the new season’s shows will replace current season’s shows on the public pages.
- Start by setting up a start date. To do this, select Setup from the left navigation menu.
- On this page you can find links for different categories of the Arts People Setup. Select Seasons in the Seasons section.
- Complete the empty row in the table. When finished, select Save.
| A. | Field Name | Description |
| B. | Season Start Date | Select the start date for your season. |
| C. | Season Name | Enter the Season Name. |
| D. | Allow only package sales until this date | By inputting a date in this field, ticket sales MUST include a season subscription package in the order. Patrons will not be allowed to complete their order until a subscription package is included. |
| E. | Allow single ticket sales to package buyers | By selecting this option, patrons who are purchasing a subscription package during the period when package sales only are allowed, will also be able to add additional single tickets to their package order. |
| F. | Members only through | By inputting a date in this field, tickets sales for this season of shows will only be allowed to patrons with an active membership, and at membership levels that have been chosen to 'qualify for pre-season' on the membership setup screen. Patrons who don't meet this requirement will not be able to purchase tickets until after this date. |
- Navigate back to the Setup page to add details to the upcoming shows.
- Under Season, select Shows.
- Select the Season you just created in the dropdown menu and select Add a Show.
- Complete the show fields. When finished, select Save.
| Field Name | Description | |
| A. | Show Name | Add the name of the show. |
| B. | Seating Type | There are two options within this dropdown. General admission is used when there is no assigned seating. Assigned will reserve seats for patrons when booking tickets. |
| C. | Long Description | This will appear for patrons to read about the show on the online ticketing page. The visual editor tab will represent a word document or HTML will allow you to code the description. |
| D. | Pricing Description for Public Display |
This field can be used to input a description of the show's pricing. Information in this section will appear on your public pages as a reference for your patrons. PLEASE NOTE: This does NOT complete set up of your pricing. It is only a description. Please contact us for assistance with your pricing setup. |
| E. | Add an Image | This section allows you to add images to display for a show. Image for the web will display next to the long description on the webpage. The Image for the Ticket will display on the printed ticket. Photo should be no larger than 400x400 pixels. |
- Now that the show has been saved, you will see the person type on the right. You can add or delete Person Type for ticketing and pricing. To add other options, contact Arts People support.
- Add any custom questions you have for your patrons.
Note: If you have questions or need assistance through the Season Setup, select the Help button at the top of the screen to open a ticket. Arts People support will be happy to assist you.
