Learn how to add retail items associated with a show in this step-by-step guide. This help guide will cover how to set up retail items in Arts People.
Recommended Reading Before You Start
Instructions
Setting up Retail Items
At times you may want to offer merchandise with a show. This can include T-shirts, CD’s, upgraded entrees, or concession items. Retail items can be built into the show on the Retail Items Detail page.
Note: If you would like retail items to be an add-on item with a ticket purchase, please contact Arts People support for assistance.
- Start by setting up a start date. To do this, select Setup from the left navigation menu.
- On this page you can find links for different categories of the Arts People Setup. Select Retail in the Seasons section.
- On the Retail Items page, you will see a listing of all retail items that were added in the past. If this is your first time adding retail items, this page will be blank. Let’s add a mug for the show we recently added. Select Add an Item.
- Complete the fields on the Retail Items page. When finished, select Save.
| Field Name | Description | |
| A. | Position | This field allows us to set the order in which the items will appear. For example, if you enter “1” this item will be at the top of the list. |
| B. | Item Name | Enter a name for this item that will be displayed on the page. |
| C. | Cost | Enter the cost of the item. |
| D. | Starting quantity | Add how many items you have in inventory. This will allow the system to track your inventory for you. |
| E. | Description | Enter a description of the item for sale. This will display when the patron selects the “add to cart” link. |
| F. | Sizes available |
This field allows us to show the sizes available for an item. Note: if you would like to add clothing that requires multiple sizing and inventory control, skip this step and create an item for each size. |
| G. | Image | This will allow you to display an image of the item for sale. Image should be a JPEG. |
| H. | Available as of/ End Date | Enter a start date and end date for when this item will be available. This is optional. |
| I. | Box Office Only | This will only allow your item to be sold at the box office. This will not appear on the public retail page. |
| J. | Donation required until | If you would like to require a minimum donation up to a certain point in order to purchase a retail item, select a date in this field. |
| K. | Minimum donation | You can also enter a minimum donation amount in order to purchase this item. |
| L. | GL Account # | If you have set up a general ledger for reporting and accounting purposes, then you can tie your item to the general ledger in this field. |