Learn how to build performances associated with a show in this step-by-step guide. This help guide will cover how to build a performance in Arts People.
Recommended Reading Before You Start
Instructions
Building a Show
Once you have set up your seasons and shows, you are ready to enter performance dates and times associated with each show.
- Start by setting up a start date. To do this, select Setup from the left navigation menu.
- On this page you can find links for different categories of the Arts People Setup. Select Performances in the Seasons section.
- On the Performances Setup page, confirm that the correct season and show are displayed. There are two ways to enter dates and times. The Performances section allows you to enter a single performance. The Performance Generator section will create multiple performances with varied dates and times.
- Let's start by entering a single performance. When finished, select Save.
| Field Name | Description | |
| A. | Date and Time | Use the calendar to select a date. Then select a start time. |
| B. | Venue | Select a venue from the dropdown menu. If you only have one venue, it should already be displayed. |
| C. | Available Until (date and time) | Use this feature to stop sales prior to the event. Sometimes it is helpful to stop ticket sales a bit before the performance for organizational reasons. |
| D. | Perf. Notes for web | Patrons will see this note when they see the performance date on the ticketing page. |
- To use the Performance Generator section, complete the fields below. Make sure the Venue is correctly selected in the Venue field. When finished, select Generate.
| Field Name | Description | |
| A. | First and Last Perf Date | Select the first and last date for performances. For example, you could have a performance that starts on a Friday and runs for two weekends, ending on a Sunday. |
| B. | Day of Week | Because performance times will differ each day, you will have to enter each day's performances separately. Select the first day to start. You will |
| C. | Time of day | Enter the time of the performance for the day listed above. |
- On the Performance Setup page, you will see all the Friday performances listed in the table.
- Now go back to the Performance Generator and set up the recurring performances for another date or time. Continue this process until you have all the performances listed.
