Learn how to manage prefixes and suffixes in this step-by-step guide. This help guide will cover how to manage prefixes and suffixes in Arts People.
The Prefix / Suffix Admin screen is used to review and edit the default drop down lists of prefixes and suffixes you can apply to your person records. This list is pre-populated with the items we recommend, but you can remove any you are sure you will not use in your records, or add others you wish to apply.
NOTE: the exact prefix or suffix MUST appear on this list if you have it added to a patron record in your database. If you remove any from this list that are currently in use, they will no longer appear on the screen when viewing that record.
ALSO NOTE: Prefixes and Suffixes should always ONLY refer to an individual, NOT to more than one individual. Each person records is designed to be one person only. Other fields on the database screen such as Name for Publication and formal and information Household name fields can refer to multiple persons, a household or family if you wish.
Instructions
Manage Prefixes and Suffixes
The Prefix Suffix Admin screen is used to review and edit the default drop down lists of prefixes and suffixes you can apply to your personal records. This list is pre-populated with the items we recommend, but you can remove any you will not use in your records, or add others you wish to apply.
- To add a prefix or suffix, select setup from the main menu.
- Under the privileged section, select prefix/suffix admin.
- There are two columns, one for prefix, and one for suffix. At the bottom of the list, add a prefix or suffix to the corresponding column in the text field. Then, select save.
- If you ever need to make changes you can select the edit button next to the prefix or suffix. When finished, select save. If you no longer need one of these prefixes or suffixes, you can delete it by selecting the red X.
