Field Name

Description

A.

Name

This is the public name of the event, which will display on your website. This is the only required field in this section.

B.

Summary

An optional description of the event can be displayed here. 

C.

Campaign

This allows you to automatically post all registration fees and/or donations from this event to a Campaign.

• Registrations for the event will also contribute to the Fund and Purpose as the selected Campaign.
• If your event is tied to a Campaign that supports Social Fundraising, then a field is automatically added to the bottom of that event registration form asking the registrant if they want to credit this event registration to this team or individual. To remove this field from your event registration form, you'd have to disable social fundraising for that campaign or unlink your event from that campaign.

D.

Maximum Attendees

This field allows you to define a maximum number of attendees for the event. If you enter a number here, online registration for the event will automatically close the attendee when maximum is reached. 

Note: You can also set this up per ticket level.

E.

Topic

This is used to allow you to sort your events on the event page.

F.

Publish Event Page

Selecting this checkbox makes your event "go live" and creates a page listing information about your event from the Event Description, as well as links to the Event Registration form (if enabled). It also automatically adds this event to your Event Listing Page and calendar.

Enable Event Registration Form

This checkbox enables the online registration form for this event. Disabling this option closes online registration. Online event registration closes automatically after the specified Event End Date.

Inactive

This checkbox deactivates this event and prevents it from showing up on your internal event list. Inactive events are not available in event reports.

Enable Wait Listing

If enabled, Neon CRM will continue to accept registrants even after the Maximum Attendees has been reached. It will place those registrants on a waitlist without asking them for financial information. It will be your responsibility to determine who from the waitlist will be allowed to attend the event; Neon CRM does not do this automatically.

Create Neon CRM accounts for all attendees 

If enabled, Neon CRM will create a new account for all attendees for this event. Neon always creates an account for the event registrant. This setting only applies to attendees other than the registrant.

Note: When this setting is enabled, attendee First Name and Last Name will be required on your registration forms, in order to create an account for each attendee. We do not require an email address but highly recommend that you include it and make it required, as well, so that new accounts created for Attendees can be checked against existing accounts in your CRM to avoid creating duplicates.

G.

Code

Code allows you to define an optional code for internal tracking purposes.

H.

Category

This is used to sort your events  by category on the event page.

I.

Theme

This allows you to apply a custom-built Theme for the event registration form and event page for this event.

Field Name

Description

J.

Start Date

Designate your start date. This is a required field.

Start Time

You have the option to designate the start time. If this is not set, 

Registration Open Date

This allows you to control when your registration is accessible. 

K.

Time Zone

Select the time zone in which your event will take place. This is a required field. 

L.

End Date

Designate your end date. This is a required field.

End Time

You have the option to designate the end time. 

Note: If you do not set an End Time for your event, online registration will automatically close at 12:00am on the End Date. You will need to set an End Time if you wish to allow online registrations on this date.

Registration Close Date

This allows you to control when your registration is accessible. 

Note: If you set a Registration Close Date but not time, NeonCRM will consider the Registration Close Time to be midnight (0:00) on the close date.

Field Name

Description

M.

Free Event

The event has no general admission fee. You can still add paid sessions to this event and collect donations, so Fund and Purpose are still available options.

N.

Single admission fee

The event has the same general admission fee for each attendee. Once selected, a field will appear where you can enter that admission fee, and note the tax-deductible percentage of that fee. Again, sessions with different prices can still be added later to the event.

O.

Multiple ticket prices, one attendee per ticket

This is best used when you plan to offer tickets of varying price levels, such as VIP tickets or special prices for members. Each attendee still needs their own ticket. You can create these tickets on the event's detail page.

P.

Multiple ticket prices, multiple attendees per ticket

This is best used if some ticket levels are for groups like tables or golf foursomes. One ticket can be shared by multiple attendees. You can create these tickets on the event's detail page.

Q.

Fund

You can select, unrestricted, endowment, or restricted in this section.

R.

Fund for Tax-Deductible 

You can designate a Tax-Deductible Percentage of the admission fee, ticket price, and session. Neon will calculate the total tax-deductible amount of each registration total.

The tax-deductible amount can be viewed in Event Registration Reports and from the registration record itself, as shown in the example below:

S.

Purpose for Tax-Deductible

You can select a purpose from the drop down menu.

T.

Attendee # per Registration

• If you specify Exactly, this will be a fixed number, meaning if you put "4" here, all registrations will require you to include exactly 4 attendees.
• If you specify Up to, your registrants will have an option of how many attendees to specify. If you put "Up to 4", your registrants will have the option to register between 1 and 4 attendees.

When you specify a cap on the number of attendees per registration, Neon will automatically remove the Number of Attendees field (shown below) from that event's registration form.

U.

No Donation

If this is selected, no donation options will be available. 

V.

Free Input donation

If you select this, constituents can enter any donation amount they like.

W.

Suggested Donation Amounts

If this is selected, constituents can choose from a list of pre-set donation amounts.

Field Name

Description

X.

Display the checkbox that automatically makes the event registrant one of the attendees?

Select Yes or No. 

Y.

Availability 

This setting allows you to specify who can access your online registration form for this event. It defaults to Public (available to everyone), but you can restrict it to any of the following groups:

• Any logged-in constituent
• Any current member (most recent membership has not expired)
• Current members at specific level(s)
• A custom defined group

If you choose the custom defined group, you will be asked to run an All Accounts Report search to determine the specific group who should have access to this event.